Executive Personal Assistant to Director - Premium Food Industry Opportunity

Join The Epic Food Group Sdn Bhd as a Executive Personal Assistant to the Director and become the backbone of executive operations in one of Southeast Asia’s most dynamic food industry leaders. This is a rare opportunity to work directly with senior leadership, gain invaluable insights into the inner workings of a premium food company, and contribute to the strategic growth of the organization.

As an Executive Personal Assistant, you will be the first point of contact for the Director, managing their daily schedule, coordinating high-level meetings, and ensuring seamless execution of executive tasks. This role is perfect for a detail-oriented professional looking to hone their administrative skills in a fast-paced, high-stakes environment.

📋 Tanggung Jawab Pekerjaan

• Manage the Director’s calendar, including scheduling meetings, travel arrangements, and coordinating with key stakeholders.
• Prepare and distribute executive reports, presentations, and correspondence with a high level of accuracy and confidentiality.
• Coordinate and assist with high-level meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle sensitive information with discretion and ensure compliance with data protection regulations.
• Support the Director in preparing for board meetings, including gathering necessary information and assisting with presentations.
• Manage the Director’s communications, including responding to emails, phone calls, and other inquiries in a timely and professional manner.
• Assist with the organization of executive events, including invitations, logistics, and follow-up.
• Maintain and update the Director’s files and documents, ensuring they are organized and easily accessible.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an executive administrative or personal assistant role, preferably in the food industry.
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to build rapport with senior executives.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Familiarity with project management tools such as Asana or Trello is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of confidentiality and discretion, with the ability to handle sensitive information.

🛠️ Keahlian

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